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Academic Registrar

St Edmund Hall occupies a historic site in the middle of Oxford, just off the High Street. The College community has around 70 Fellows (most of whom form the Governing Body), and around 400 undergraduate and 300 graduate students, in addition to administrative and domestic staff.  The Queen’s Lane main site accommodates many of our facilities, including the administration, Fellows’ rooms, the Senior, Middle and Junior Common Rooms, dining halls and student accommodation.  Our library is on this site, occupying the beautiful former church of St Peter-in-the-East.  We have further extensive student accommodations in north and east Oxford:  in Norham Gardens, on the Iffley Road, and in Dawson Street.  Consequently, the Hall can house all its first and final year undergraduates and all its first year graduates.

The College Office is responsible for the administration of academic processes within the College.  It is responsible for admissions, registration and on-course procedures for undergraduate and graduate students.  It administers recruitment and appointment processes for new academics.  It handles enquiries from potential applicants, students and academics and oversees the collection and dissemination of academic information to other departments in the College/University.

Reporting to the Senior Tutor, the Academic Registrar oversees the College’s academic administration, is the line manager for the College Office staff and provides executive and policy assistance to the academic College Officers.

The post-holder will have day-to-day operational responsibility for the smooth running of the functions of the College Office falling under their remit (i.e., graduate students, grants and serving of academic appointments).

The successful candidate will provide support and advice to the academic College Officers, primarily in the development of academic policy and processing of student casework, provide College Office management including administration relating to outreach, undergraduate, postgraduate and visiting student admissions, oversight of administration of academic matters relating to current students, representing the College at Heads of Department meetings and University briefings and management of the Senior Academic Officer, Admissions Officer, Schools Liaison Officer and Communications Officer.

Candidates must hold a first degree, have experience in a relevant professional environment (e.g., academic or academic-related or charity sector), have the ability to communicate effectively with all stakeholders and possess excellent organisational and analytical skills.

In return, the College offers a competitive salary, free meals whilst on duty, pension scheme and an annual leave entitlement of 28 days inclusive of bank holidays plus an additional 8-10 days per year at Easter and Christmas when the College is closed.  The College also offers a subsidised bus pass scheme, cycle to work loan scheme and season ticket loan.

Further information about the post may be found here.

Application Process

Interested candidates should complete:

  • Personal Information Statement (which includes the names and contact details of three work or work-related referees, one being the current or most recent employer).
  • An up-to-date curriculum vitae;
  • A written statement of no more than 500 words stating how the candidate’s skills, experience and interests equip them to undertake the role of Academic Registrar;
  • Please also consider completing an Equal Opportunity Monitoring Form.  Submission of this form is voluntary and does not form part of the selection process, but we would be grateful if you are willing to return it with your application to assist us with our equal opportunity monitoring.

Applications should be submitted in PDF format, preferably by email, to recruitment@seh.ox.ac.uk by the the closing date of midday (UK time) on Friday, March 9, 2018.  Late or incomplete applications will not be accepted.

Interviews are expected to be held on Wednesday, April 18, 2018 at the College.

Informal enquiries about the post should be made to the Senior Tutor, Professor Robert Wilkins, by email to robert.wilkins@seh.ox.ac.uk.


St Edmund Hall is an equal opportunity employer

Closing date: 
Friday, 9 March 2018 - 12:00pm