This page has been set up to provide information for anyone at the College with questions or concerns about coronavirus (COVID-19). It will be updated on a regular basis.
For those with access to email, the College will be sending daily coronavirus updates – this page will echo the updates sent around in these emails.
Latest Actions and Advice
This page was last updated 22 June 2020, 14.04
St Edmund Hall’s priority is to support and protect its students living-in-residence and provide the best support to its staff, alumni and friends. As well as following the latest advice from the Government please note:
- St Edmund Hall is open but operating on a skeleton staff covering essential services (e.g. cleaning of public rooms and maintenance). There will also be a reduced but continuous presence in the Porters’ lodge and a skeleton decanal presence. Welfare support and the nurse (via remote consultation) remain in place.
- The College is closed to visitors including the alumni.
- We ask that all students, fellows and staff who do not live in College are to refrain from coming into College unless for an essential reason.
- We strongly recommend that everyone follows the advice from the UK Government with regards to their health and safety.
Contacting the College
- If you are contacting a College team, please do so by telephone or email in the first instance and the most appropriate follow-up to this will be arranged.
- If you have any questions or concerns relating to the Covid-19 outbreak, including self-isolating, or if you are experiencing symptoms, please email the College at email@example.com.
What to do if you become ill
- If you experience a high temperature or a new continuous cough, stay at home and take the NHS 111 Online coronavirus symptom checker.
- If you are required to stay at home, follow the advice from the NHS.
- Then, please tell the College immediately if you are self-isolating in College accommodation at firstname.lastname@example.org so that we can discuss your arrangements with you.
Information for Current Students
- The University and colleges are currently working hard to put systems in place to ensure that everyone is back in college for Michaelmas 2020. The details are being worked on and we will announce any update in due course.
- The Tier 4 Student visa will remain valid even if you study remotely. If a DPhil student definitely cannot study remotely, a one-term absence can be taken and the visa will remain valid but these students should discuss plans with their department/the College Office first. The UKCISA website has a helpful summary of the changes and students can also contact email@example.com if they need advice.
Staying in accommodation
- A decision regarding charges for accommodation and food for Trinity Term has now been finalised. Please see this letter outlining the details for current SEH students.
- If you are self-isolating in College accommodation, please let us know immediately by emailing firstname.lastname@example.org so that we can discuss your arrangements with you.
- Those remaining in residence will now be expected to clean their own rooms and communal areas (kitchens and bathrooms) that they use. Cleaning materials will be provided. Scouts will no longer be in work to fulfil normal cleaning.
- For those of you finding yourself in financial difficulty as a result of having to stay in College accommodation over the Easter Vacation, please complete a financial support application form and email it to the Governance and Projects Team at email@example.com. Requests will be assessed on a case by case basis.
- The JCR and MCR common rooms will remain open for use by those of you that are still in College accommodation but please remember to keep a safe distance from each other when using these rooms. These will be cleaned on a regular basis.
- The Government has now advised that any students remaining at University should now stay where they are and not attempt to travel. Students who have already left to go home should not return to Oxford until further notice. FAQs on the student advice page have been updated to reflect this advice, and detailed guidance has also been provided for students on years abroad and work placements.
We advise that undergraduate students who reside in the UK should return to their homes as soon as possible unless they have a compelling reason to stay (for example, if you are unable to return home). This advice to return home applies equally for those who are in private accommodation and those in College accommodation.
We advise all UK-domiciled postgraduate students on taught courses who have homes outside Oxford to leave the University as soon as possible unless they have a compelling reason to stay. Students have been advised to speak to their college or department/faculty If they are unable to return home.
UK Postgraduate Research students are encouraged to work from home, or from their University/College accommodation, if it is practical to do so. The guidance for international students remains unchanged.
This is very much an individual choice that should be made based on personal circumstances. If you cannot get home, or you feel you would prefer to stay in Oxford, you are welcome to do so, and we will support you staying in Oxford. However, if you would prefer to be with your family, and it is safe to do so, you are welcome to return home.
Information for College Staff & Fellows
Working from home support
- All staff have been asked to work from home where possible. This will have been discussed with you by your line manager. (Info on reporting sickness other than COVID-19, self-isolation, illness with COVID-19, etc.)
- Any staff that have to work in College may wish to drive in and use the carpark in Tamesis rather than use public transport. Please inform the Porters’ lodge before your arrival to ensure that there are spaces available.
Staff morale and wellbeing
- Any member of staff may join the St Edmund Hall Support Staff Facebook group to keep connected to the Hall. Please join today!
- The University of Oxford have created a dedicated HR Support HUB. This has guidance from working on home, keeping work life balance and maintaining physical health and more.
- The University’s disability advisory group have put together a website: Covid-19 Information for disabled staff.
- Coronavirus and your wellbeing (Mind).
- Staff can join the Teddy Hall Book Club! Please email James at firstname.lastname@example.org for more information.
- There are weekly virtual coffee mornings for staff and fellows to meet. Contact Mandy at email@example.com if you would like to come along. Bring a cup of tea or coffee!
- Care First – confidential 24/7 employee assistance programme. This service is available via the telephone and online to help you manage health, issues at home, issues at work, management support tools, stress questionnaires and online counselling in real time. Visit the www.carefirst-lifestyle.co.uk website for more information. To speak to a counsellor confidentially, you will need a phone number and login details. Please contact the HR Manager at firstname.lastname@example.org.
- We have a mental health first aider at Teddy Hall, Hr Manager, Mandy Estall, who is the first point of contact for people with mental health issues, providing support and guidance for all colleagues. Contact Mandy at email@example.com.
IT Support for Remote Working
- Microsoft Teams is a key way for remote working staff to keep in touch via instant messaging and video conferencing plus it enables easy document collaboration.
Health & Wellbeing
- The MCR Welfare Officers have created an interactive Facebook page ‘Teddy Loves’ and group for sharing welfare/wellbeing provisions (such as interactive yoga classes/walks in smaller groups/etc.), self-isolation tips and volunteering opportunities within the SEH community.
- A form has been put together by the MCR Welfare officers for all Teddy students in order to collect info on if you need help and are in self-isolation or if you are willing to help out JCR/MCR Teddies in isolation out with shopping/moral support/cooking etc. Fill out the MCR help form here.
- The College Welfare and Decanal Team are here to support you and have created an on-site contact rota throughout the Easter vacation. Email the nurse at firstname.lastname@example.org and contact the welfare team at email@example.com.
- Read the Student Welfare Advice Guide during the Covid-19 Outbreak from the Conference of Colleges.
- The College kitchens are closed until further notice. Those still in residence will need to self-cater. If you are in college and in self-isolation or ill, you should email firstname.lastname@example.org and arrangements will be made for food to be delivered by an external supplier.
- The SCR coffee room and College bar will also remain closed until further notice.
- The NSE gym will remain open but with new rules to be in line with guidelines for social distancing. A maximum of two people will be allowed to use the gym at any one time. It is very important that everyone respects this limit, and that everyone remembers to wipe equipment before and after use. To facilitate this there is now the following booking form which is mandatory to fill out before going to the gym. This provision will (as everything else) be revised continuously as advice changes.
Schools and Colleges Outreach
- The College has made the decision to pause all face-to-face engagement with schools and colleges until further notice. Please contact email@example.com for enquiries and further information.
Events at the Hall
- All St Edmund Hall events: lectures, Alumni reunions, etc. have been postponed and we will seek to re-arrange when we can. Please visit the College Event calendar for the latest information.
We recommend that you check the following websites to keep up-to-date with the latest news and guidance from agencies outside the College: