The College provides a Entertainment Allowance to be used to cover expenses incurred in entertaining of students (UG or PG, from College or outside); guest speakers, academics and collaborators; other official visitors.

The Finance office can provide confirmation of the amount available (accounts@seh.ox.ac.uk).

The Allowance claim year runs from 1 August to 31 July each year: any unspent allowance cannot be carried forward to future years. Claims for reimbursement of expenditure can be submitted via the form, below: please ensure you specify which allowance you are claiming against and that all supporting paperwork is also submitted. The final claim of the year must be submitted by 14 August. Reimbursement will be made directly into your bank account.

Entertaining In College

In the case of entertaining being undertaken at a SCR meal, the cost will be directly charged to your entertainment allowance. To ensure that this happens, when booking in a guest via the SCR booking system, please ensure that when adding the guest you select the ‘Entertainment Allowance’ option when identifying the source to be charged.

In cases when an event is organised for which you wish the costs to be charged to your entertainment allowance (for example, a subject dinner), please let the Conference and Events Manager know at the time of organising and we will ensure this is deducted automatically.

Items not covered by the entertainment allowance

The default position in relation to entertaining that falls outside of the entertainment allowance – for example, entertaining a partner or friend at a SCR meal – is that this is a personal cost that will be charged on your battels. The exceptions to this are items which are College Hospitality, also known as Domus. This applies where a guest is being entertained for a specific college reason, for example, hosting a donor to the college or when a dinner is designated as Domus. All Domus bookings must have a justification provided on the booking.