Academic Assistant

This is an outstanding opportunity to gain administration experience in one of Oxford’s most reputable colleges.  The role is busy and varied and will include dealing with routine queries and providing a full administration service across the student life cycle.

The successful candidate will have good administration skills, be methodical in their approach to work, have strong attention to detail and be highly organised.  The appointee will report to the Deputy College Registrar and will work closely with other members of the College’s professional and domestic staff, heads of departments and senior College Officers.  Full training will be provided.

Your excellent interpersonal and communication skills and ability to work to tight deadlines will enable you to build positive work relationships with all stakeholders and ensure that this important Department remain a trusted and approachable service for our students. The ability to maintain a high degree of confidentiality is essential.

Excellent IT skills including the full Microsoft Office suite and customer skills are essential as is the ability to communicate well over the telephone, video calls and in writing.

Our College is located in Queen’s Lane in beautiful surroundings just off the High Street and close to the river in Oxford with its historic charm.  Buses, cafes, the Covered Market and shops are only a short distance away and the train station is approximately a 20-minute walk.  This all helps to create an excellent environment in which to work. The role includes the option to be home based one day a week.

In return, you will benefit from working for a warm, supportive and inclusive organisation (part of a world-leading university) offering good development opportunities to broaden your skills plus a comprehensive benefits package as follows:

• A free three-course lunch.
• Excellent annual leave entitlement (up to 38 days per year) and additional days for long service following five years service.
• Subsidised bus pass loans, season ticket loans and cycle scheme loans.
• Access to the College’s employee assistance programme (a 24-hour telephone and online advisory and counselling service).
• Discount in University shops, free entry to other colleges and libraries, discounted computer software from the University Computing Service, free access to the Botanical Gardens and Harcourt Arboretum and discounted membership of the University’s gym and pool.
• Annual flu jab.

The post is eligible for membership of the Oxford Staff Pension Scheme (OSPS) which provides income when you retire plus sickness and life assurance benefits. Further details can be found at https://finance.admin.ox.ac.uk/pensions.

We are a very sociable team and arrange various staff events throughout the year including quizzes, a summer BBQ, a Christmas event and more.

The College seeks to foster a collaborative and respectful work environment which promotes equality, diversity and inclusion together with a policy of assisting all our employees to achieve professional growth. We strive to appoint committed and compassionate colleagues to help ensure every student achieves their best.

View Further Particulars Here

Application Process

Interested applicants should forward the following documents:

1. A Cover Sheet detailing the names and contact details of two referees;
2. A current CV;
3. A covering letter, which explains how you meet the selection criteria for the post.

Documents should be sent preferably by email to recruitment@seh.ox.ac.uk by 09:00 on Wednesday, 11 June 2025.  Applications can also be sent to the HR Department, St Edmund Hall, Queen’s Lane, Oxford, OX1 4AR.

Interviews are expected to be held week commencing 16 June 2025 in Oxford.

Informal enquiries about the post should be directed to recruitment@seh.ox.ac.uk.

Recruitment Monitoring

Please consider completing the online Equal Opportunity Monitoring Form.  Submission of this form is voluntary and does not form part of the selection process, but we would be grateful if you are willing to return it with your application to assist us with our equal opportunity monitoring. A paper copy can be found HERE or by emailing recruitment@seh.ox.ac.uk.

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply.