Academic Assistant

This is an excellent opportunity to gain valuable administration experience within one of Oxford’s most reputable colleges. The role is busy and varied, involving the handling of routine enquiries and providing comprehensive administrative support across the full student life cycle.

The successful candidate will be highly organised, methodical, and have strong administration skills with exceptional attention to detail. Reporting to the Deputy College Registrar, the appointee will work closely with colleagues across the College’s professional and domestic teams, departmental leads, and senior College Officers. Full training will be provided.

Outstanding interpersonal and communication skills, together with the ability to work to tight deadlines, will be essential in building positive working relationships with all stakeholders. You will help ensure that this key department remains a trusted, professional, and approachable service for our students. A high level of discretion and the ability to maintain confidentiality are essential.

Excellent IT skills, including proficiency in the full Microsoft Office suite, are required, as are strong customer service skills and the ability to communicate effectively by telephone, video call, and in writing.

Our College is situated on Queen’s Lane in beautiful surroundings just off the High Street and close to the river, offering a historic and inspiring working environment. Local buses, cafés, the Covered Market and shops are all within a short walk, with Oxford railway station approximately 20 minutes away creating a welcoming and convenient place in which to work.

In return, you will benefit from working for a warm, supportive and inclusive organisation offering good development opportunities to broaden your skills plus a comprehensive benefits package as follows:

• A free three-course lunch.
• Excellent annual leave entitlement (up to 38 days per year) and additional days for long service following five years service.
• Subsidised bus pass loans, season ticket loans and cycle scheme loans.
• Access to the College’s employee assistance programme (a 24-hour telephone and online advisory and counselling service).
• Discount in University shops, free entry to other colleges and libraries, discounted computer software from the University Computing Service, free access to the Botanical Gardens and Harcourt Arboretum and discounted membership of the University’s gym and pool.
• Annual flu jab.
• Access to a salary sacrifice scheme for electric vehicles, enabling staff to lease a new EV through the College’s green travel initiative.

The post is eligible for membership of the Oxford Staff Pension Scheme (OSPS) which provides income when you retire plus sickness and life assurance benefits. Further details can be found at https://finance.admin.ox.ac.uk/pensions.

We are a very sociable team and arrange various staff events throughout the year including quizzes, a summer BBQ, a Christmas event and more.

View Further Particulars Here

Application Process

Interested applicants should forward the following documents:

1. A Cover Sheet detailing the names and contact details of two referees;
2. A current CV;
3. A covering letter, which explains how you meet the selection criteria for the post.

Documents should be sent preferably by email to recruitment@seh.ox.ac.uk by 09:00 on Monday, 17 November 2025.  Applications can also be sent to the HR Department, St Edmund Hall, Queen’s Lane, Oxford, OX1 4AR.

Interviews are expected to be held on Thursday, 27 November 2025 in Oxford.

Informal enquiries about the post should be directed to recruitment@seh.ox.ac.uk.

Recruitment Monitoring

Please consider completing the online Equal Opportunity Monitoring Form.  Submission of this form is voluntary and does not form part of the selection process, but we would be grateful if you are willing to return it with your application to assist us with our equal opportunity monitoring. A paper copy can be found HERE or by emailing human.resources@seh.ox.ac.uk.

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply.