Finance Bursar's Executive Assistant & Committee Secretary

Are you an experienced Executive Assistant and minute-taker with strong administration skills?  Do you have excellent attention to detail and the ability to understand board level decisions and committee meetings? Do you have a track record of dealing with highly confidential information and the ability to be discreet?  If so, we want to hear from you!

We are seeking to appoint an experienced Executive Assistant to provide confidential administrative support to our Finance Bursar in addition to ensuring a strong framework is in place to support administrative and governance matters for the college which includes supporting a busy schedule of committee meetings and maintaining accurate records.

You will be confident communicating and corresponding with a wide range of internal and external stakeholders and recognise the importance of building relationships as well as being proficient in various office software.

In return, you will benefit from working for a warm, supportive and inclusive organisation offering good development opportunities to broaden your skills plus a comprehensive benefits package as follows:

• A free three-course lunch.
• Membership of the Universities Superannuation Scheme (USS).
• Excellent annual leave entitlement (up to 38 days per year) and additional days for long service following five years service.
• Subsidised bus pass loans, season ticket loans and cycle scheme loan.
• Access to the College’s employee assistance programme (a 24-hour telephone and online advisory and counselling service).
• Discount in University shops, free entry to other colleges and libraries, discounted computer software from the University Computing Service, free access to the Botanical Gardens and Harcourt Arboretum and discounted membership of the University’s gym and pool.
• Free annual flu vaccination.

We are a very sociable team and arrange various staff events throughout the year including quizzes, a summer BBQ, a Christmas event and more. Our College is located in Queen’s Lane in beautiful surroundings just off the High Street in Oxford with its historic charm.  Buses, cafes, parks and shops are only a short distance away and the train station is approximately a 20-minute walk.

View Further Particulars Here

Application Process

Interested applicants should forward the following documents:

1. A Cover Sheet detailing the names and contact details of two referees;
2. A current CV;
3. A covering letter, which explains how you meet the selection criteria for the post.

Documents should be sent preferably by email to recruitment@seh.ox.ac.uk by GMT 09:00 on Friday, 20 September 2024.  Postal Applications should be sent to the HR Manager, St Edmund Hall, Queen’s Lane, Oxford, OX1 4AR.

Interviews are expected to take place on Monday, 30 September 2024.

Informal enquiries about the post should be directed by email to recruitment@seh.ox.ac.uk.

Equality of Opportunity

The Equal Opportunities policy of the College requires that all staff are offered equal opportunities within employment. Entry into employment will be determined only by personal merit and the application of criteria related to the post. Subject to statutory provisions, no applicant will be treated less favourably than another because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Recruitment Monitoring

Please consider completing the online Equal Opportunity Monitoring Form.  Submission of this form is voluntary and does not form part of the selection process, but we would be grateful if you are willing to return it with your application to assist us with our equal opportunity monitoring. A paper copy can be obtained here.